Jan 24, 2016 | document, edit, Image, Learn and Teach, Mac, Office, windows, word
Simultaneously edit a document with other authors
Source
When you collaborate with other authors to create a document, you can save time by simultaneously editing the document, instead of doing this separately. To edit the document at the same time, each author opens the file from a common location on a server.
IMPORTANT You can simultaneously edit documents in the .docx file format that are located on Windows Live OneDrive or a server that has Microsoft SharePoint Server 2010 installed. To work with SharePoint in Office for Mac, you have to have Microsoft Office for Mac Home and Business 2011, Microsoft Office for Mac Academic 2011, or Microsoft Office for Mac Standard 2011.
With the document open on your computer, you can see who else is editing the document, who is editing a specific paragraph, and when updates from other authors are available on the server.

Other author currently editing the document
All authors currently editing the document
Changes from other authors available on the server
When you save your changes to the server, any updates from other authors are automatically refreshed in the document. Updates from other authors are refreshed automatically only if they don’t conflict with changes that you made. If you and another author both change the same item, then a conflict may occur. If a conflict occurs when you save the document, you are prompted to review the conflict and accept or reject the change.
Do any of the following:
Save a document to a SharePoint site
When you save a document in a library on your organization’s SharePoint site, you and your colleagues have a central location for accessing the document. You can send a link instead of sending an attachment. In this manner, you maintain just a single copy of the document. If people make revisions, they do so in the same copy. You do not have to reconcile multiple versions and copies of the document.
- On the File menu, point to Share, and then click Save to SharePoint.
- To add a SharePoint site, click Add a location
, enter the URL to the SharePoint library, and then clickAdd.NOTE By default, many SharePoint sites have a Shared Documents library. An example of a URL that links to this library is http://fabrikam/shared%documents.
- In the Save As box, enter the name of your document.
- Under Recent Locations or Saved Locations, click the SharePoint library where you want to save the document, and then click Save.TIP The last several documents that you have opened from a SharePoint site, either through Office for Mac, Document Connection for Mac, or your browser, are listed under Recent Locations.
Save a document to a Windows Live OneDrive
When you save a document to OneDrive, the document is stored in a central location that you can access from almost anywhere. Even if you’re away from your computer, you can work on your document whenever you have a connection to the Web. Saving a document to OneDrive also makes it easy to share the document with other people. You can send a link instead of sending an attachment. In this manner, you maintain just a single copy of the document. If people make revisions, they do so in the same copy. You do not have to reconcile multiple versions and copies of the document.
- On the File menu, point to Share, and then click Save to OneDrive.
- If this is the first time that you have tried to access OneDrive, enter your Window Live ID and Password, and then click Sign In.If you use Hotmail, Messenger, or Xbox Live, you already have a Windows Live ID. If you don’t have one, clickGet a Live ID to create a new Windows Live ID.
- In the Save As box, enter the name of your document.
- Under Personal Folders or Shared Folders, click the folder where you want to save the document, and then click Save.
Open a document that is located on a SharePoint site
- On the File menu, click Open URL.
- In the URL box, type the URL for the document that is located on SharePoint, such as http://fabrikam/shared%20documents/DocumentName.docx.NOTE You have to use a URL for a document in a SharePoint library. You cannot use a URL for other areas of a SharePoint site, such as a SharePoint list or top-level sites.
- Click Open.NOTES
- You can also open a document that is located on SharePoint from your browser. To open the document in Word, click Open in Word.
- If you prefer to edit the file separately instead of at the same time as other authors, you can check out the file from the SharePoint site. When you check out a file, the other authors are “locked out” and can only read the file.
Open a document that is located on a Windows Live OneDrive
- Open your browser and sign in to Windows Live OneDrive.
- Find and click the document, and then click Open in Word.
See who else is editing a document
- On the View menu, click Print Layout.
- Do one of the following:
To |
Do this |
See who is editing anywhere in the document |
On the status bar at the bottom of the window, click the numbered icon .
To send a communication to someone, click his or her name, and then click a communication method – for example, send an instant message. |
See who is editing a specific paragraph |
In the document, click the icon next to the paragraph.

To send a communication to someone, click his or her name, and then click a communication method – for example, send an instant message. |
Save and refresh a document that has updates
When you save your changes to the server, any other authors who are editing the document are notified that updates are available. Any updates from other authors are automatically refreshed in the document at that time if they don’t conflict with your changes. You can see when other authors save changes to the server because a message that indicates that updates are available appears on the status bar at the bottom of the window.
- On the status bar at the bottom of the window, click Updates Available
to refresh the document with updates.
- On the This document was refreshed with updates by other authors dialog box, click OK.Your changes are saved to the server, and updates that were made by the other authors appear in your document as tracked changes.
NOTES
- Updates that were made by other authors are refreshed automatically only if they don’t conflict with your changes. If any updates conflict with your changes, you will be able to review the conflicting changes before they are saved and decide which changes to accept or reject.
- You can also click Save
on the Standard toolbar to refresh the document with updates that were made by other authors.
Review and accept changes from other authors
If you want to track the changes made by other authors, turn on Track Changes and save the document to the server. When you are ready to review the updates from other authors, you can see what has been added to or removed from the document. By using Track Changes, you can decide whether you want to accept or reject those changes.
CAUTION Before you can accept or reject another author’s changes in a blocked area, you must remove that author’s block. You should only remove a block when you know that all other authors are finished editing the document. Otherwise, you run the risk of creating conflicts. Using Undo
does not restore a block.
- Click any areas that are blocked by other authors and then click Unblock.
- Accept or reject changes as you would in any other document. For more information, see Use tracked changes.
- When you finish accepting changes, save this version of the document on the server.
Aug 24, 2015 | Accessibility, Application, apps, Development, Education, free, free software, Games, Graphics amp; Pictures, Internet, legal, Music amp; Video, Office, Portable App, Portable App Directory, portable apps, portable software, Security, Utilities
Portable App Directory :: دليل التطبيقات والبرامج المحمولة
Portable App Directory
Over 300 Apps: All 100% Free, Legal and Portable
أكثر من 300 برنامج و تطبيق: كل البرامج والتطبيقات مجانية وقانونية ومحمولة
Get them installed and automatically updated for you
in the D2.ae
احصل عليها وسيتم تحديثها تلقائيا في الموقع
The Portable App Directory™ and Portable App Marketplace™ list free open source software and freeware portable apps. All apps are 100% bundleware, malware, and virus free. As always, the PortableApps.com Platform and related utilities are open source and free!
[accordion title=”Accessibility” style=”default-style” collapsed=”false”]
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[accordion title=”Development” style=”style2″ collapsed=”false”]
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[accordion title=”Education” style=”style2″ collapsed=”false”]
Education (View by Category)
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[accordion title=”Games” style=”style2″ collapsed=”false”]
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[accordion title=”Graphics & Pictures” style=”style2″ collapsed=”false”]
AndreaMosaic Portable (Freeware) – mosaic image creator
AniFX Portable (Freeware) – full-featured cursor editor
Blender Portable – 3D modelling, animation, rendering, post-production, playback
Caesium Portable – image converter and optimizer
Cornice Portable – image viewer with slideshow
Dia Portable – full-featured diagramming tool
DiffImg Portable – image comparison tool
Fotografix Portable (Freeware) – lightweight image editor
FotoSketcher Portable (Freeware) – make art from digital images
Fyre Portable – 2D computational artwork
GIMP Portable – Photo and Image Editor
Greenfish Icon Editor Pro Portable – icon, cursor, and library editor
Hot Spot Studio Portable (Freeware) – mix light to create art
IcoFX Portable (Freeware) – full-featured icon editor
Inkscape Portable – vector graphics editor
IrfanView Portable (Freeware) – lightweight graphic viewer
JPEGView Portable – image viewer and processor
K-3D Portable – 3D modeling and animation
LazPaint Portable – Photo and Image Editor
LibreCAD Portable – 2D computer-aided design (CAD) tool
Pencil Project Portable – prototyping and diagramming tool
PicPick Portable (Freeware) – screen capture, editor, color picker, and more
PhotoFiltre Portable (Freeware) – image editing and effects
PngOptimizer Portable – image converter and optimizer
RawTherapee Portable – advanced raw image processor
Smart Deblur Portable – sharpen out of focus and blurry images
XnView Portable (Freeware) – view, organize and convert photos
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[accordion title=”Internet” style=”style2″ collapsed=”false”]
aMSN Portable – chat and video chat on MSN/Windows Live
DamnVid Portable – video downloader and encoder
DownThemAll! Extension (for Firefox) – download the files and images you want faster
Ekiga Portable – softphone, video conferencing and chat
Feed Notifier Portable – RSS/ATOM popup feed notifications
FeedRoller Portable (Freeware) – RSS/ATOM desktop ticker
FileZilla Portable – the full-featured FTP client
Free Download Manager Portable – download manager and optimizer
Google Chrome Portable (Freeware) – fast, simple, themeable browser
gPodder Portable – podcast receiver and manager
Instantbird Portable – customizable instant messaging on AOL, Facebook, Google, MSN and more
Iron Portable – advanced web browser
Juice Portable – podcast receiver and manager
KiTTY Portable – telnet and SSH with added features
KVIrc Portable – full-featured IRC chat client
Links Portable – text-based browser
LAN Messenger Portable – peer-to-peer LAN chat and file transfer
Lynx Portable – text-based browser
Maxthon Portable (Freeware) – fast, powerful browser
MicroSIP Portable – lightweight SIP softphone
Miranda IM Portable – chat with AOL, MSN and Yahoo users in a customizable interface
Miranda NG Portable – multi-protocol instant messaging
Mozilla Firefox, Portable Edition – the award-winning web browser that’s safe and secure
Mozilla Firefox Developer Edition, Portable – browser with built in development tools
Mozilla Thunderbird, Portable Edition – the handy email client
Nvu Portable & KompoZer Portable – the easy-to-use webpage editor
Opera, Portable Edition (Freeware) – lightweight, customizable browser
Opera Mail Portable (Freeware) – lightweight email client
PChat Portable – full-featured IRC chat client
Pidgin Portable – chat with AOL, MSN and Yahoo users in an easy-to-use interface
PopMan Portable – lightweight email notifier
Private Browsing by PortableApps.com – enhanced private browsing
PuTTY Portable – lightweight telnet and SSH client
qBittorrent Portable – lightweight bittorrent client
QuiteRSS Portable – Standalone RSS feed reader
QupZilla Portable – lightweight web browser
QuteCom Portable – softphone, text, audio and video chat
Sage Extension (for Firefox) – A full-featured RSS extension
SeaMonkey, Portable Edition – complete internet suite (browser, email, chat, newsgroups)
Skype Portable (Freeware) – instant messaging, video chat and phone calls
Transmission-Qt Portable – fast, easy, free bittorrent client
TweetDeck Portable (Freeware) – twitter client
µTorrent Portable (Freeware) – lightweight bittorrent client
WackGet Portable – simple download manager
WinSCP Portable – SFTP, FTP and SCP client
WinWGet Portable – take and manage your downloads on the go
wxDownload Fast Portable – multi-threaded download manager
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[accordion title=”Music & Video” style=”style2″ collapsed=”false”]
AIMP Portable (freeware) – Music player, library, converter and more
Audacity Portable – A simple audio editor and recorder
CDEx Portable – cd audio extraction and conversion
cdrtfe Portable – CD, DVD, VCD burner
CoolPlayer+ Portable – Lightweight, fast, easy-to-use audio player
DVDStyler Portable – DVD menu authoring tool
fre:ac Portable – extract, convert, and encode audio
InfraRecorder Portable – full-featured CD and DVD burner
LMMS (Linux MultiMedia Studio) Portable – music creation and production
Media Player Classic – Home Cinema (MPC-HC) Portable – Lightweight media player
MediaInfo Portable – media information utility
Mp3splt-gtk Portable – mp3, FLAC, and ogg splitter
MuseScore Portable – music composition and notation
MusicBrainz Picard Portable – audio file tagger
Paul Stretch Portable – extreme audio stretching
SMPlayer Portable – Full-featured movie player with support for most video formats
Songbird Portable – Full-featured digital media library and player
TAudioConverter Portable – audio converter and cd extractor
TEncoder Video Converter Portable – convert, rip, and download video
VirtualDub Portable – video processing and capture utility
VLC Media Player Portable – An easy to use media player that plays many formats
WaveShop Portable – bit-perfect audio editor
wxMP3gain Portable – MP3 audio normalizer
XMPlay Portable (Freeware) – Full featured audio player and library
[/accordion]
[accordion title=”Office” style=”style2″ collapsed=”false”]
A Note Portable – lightweight sticky notes
AbiWord Portable – a lightweight word processor compatible with Microsoft Word files
Apache OpenOffice Portable – word processor, spreadsheet, presentations with Microsoft compatibility
BabelPad Portable (Freeware) – Unicode word processor and text editor
CherryTree Portable – hierarchical note-taker and organizer
CintaNotes Portable (Freeware) – lightweight note-taker
Dia Portable – full-featured diagramming tool
Evince Portable – document viewer (pdf, ps, djvu, tiff, dvi)
Finance Explorer Portable (Freeware) – personal financial management
FocusWriter Portable – distraction-free word processor
Foxit Reader Portable (Freeware) – small and fast PDF reader
GnuCash Portable – accounting, expenses and financial management
Gnumeric Portable – full-featured spreadsheet
Jarte Portable (Freeware) – lightweight, tabbed word processor
KchmViewer Portable – full-featured CHM viewer
KeepNotePortable – note taking and organization
LibreOffice Portable – word processor, spreadsheet, presentations with excellent compatibility
Money Manager Ex Portable – easy-to-use personal finance software
Mozilla Sunbird, Portable Edition – Calendar and task management with a familiar interface
Mozilla Thunderbird, Portable Edition (Address Book) – Email client’s full featured address book
PDFTK Builder Portable – split, collate, watermark and password protect PDF documents
PDF-XChange Viewer Portable (Freeware) – PDF viewer
PNotes Portable – sticky notes to go
RedNotebook Portable – modern journal and diary
Scribus Portable – desktop publishing
Sigil Portable – WYSIWYG ebook editor
SpeedCrunch Portable – an intuitive algebraic calculator
Stickies Portable (Freeware) – lightweight sticky notes
Sumatra PDF Portable – PDF, Comic Book, and E-book Reader
Task Coach Portable – to do list and task manager
The Guide Portable – two-pane outliner
WinDjView Portable – a lightweight DjVu viewer
ZoomIt Portable (Freeware) – live screen zooming and annotation
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[accordion title=”Security” style=”style2″ collapsed=”false”]
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[accordion title=”Utilities” style=”style2″ collapsed=”false”]
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